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The project Coordinator IV is responsible to provide support to the CVG Quality Vice President and Core Quality Services Vice President. Daily activities include interaction with senior leadership and other high-level contacts both within and outside Medtronic, as well as exposure to sensitive information requiring considerable use of tact, diplomacy, discretion and judgement. Ability to work across multiple functions and take initiative to ensure the needs of the internal and external stakeholders are met. Also, supports some projects and administrative needs for other senior CVG Quality leaders.

Position Responsibilities
• Meeting planning and coordination
• Travel and expense management
• Editing capability (memos, other correspondence)
• Report consolidation
• Responsible for the overall administrative excellence, efficiency and compliance within the team.
• Assists team members with the creation of communication materials via Microsoft PowerPoint in order to communicate team and program progress to other functional groups within and outside the organization and to business unit senior executive staff.
• Supports company mandated training and policy adherence programs within the team.
• Act as an information resource on departmental organizational policies and procedures.
• Multi-task and manage through issues proactively.
• Provide appropriate information to contacts (handle questions, issues and follow ups).
• Apply knowledge of business and department objectives and priorities.
• Ensure personal understanding of quality policy/system items that are applicable to the department.
• Review available information regarding various topics, summarize, and debrief appropriate staff.
• Plan and execute various conferences (in person, virtual, video), coordinate meetings, and organizational strategy planning meetings. Include interaction with staff at location for scheduling, logistics, planning support materials and interfacing with those attending.
• Represent the company through interaction with peers, upper management, suppliers, stakeholders on a frequent basis.
• Use problem solving techniques, tact, and discretion when handling telephone calls, email requests, processing transactions and managing other requests.
• Coordinate administrative duties for the department including ordering supplies as requested and facilities coordination.
• Interfaces with Human Resources in managing the process for hiring, on-boarding and off-boarding employees.

IN ORDER TO BE CONSIDERED FOR THIS POSITION, THE FOLLOWING BASIC QUALIFICATIONS MUST BE EVIDENT ON YOUR RESUME
• Education required – high school diploma or GE
• Years of experience – 5+ years administrative experience

Desired/Preferred Qualifications
• Experience managing calendars
• Experience with web-based systems
• Experience with Excel, Word, Outlook and PowerPoint
• Bachelor’s degree
• Ability to manage confidential information with discretion and judgment
• Ability to organize and prioritize work effectively
• Accuracy and attention to detail essential
• Strong analytical skills
• Ability to set priorities and resolve issues independently
• Comfortable with ability to influence others with or without direct authority
• Ability to relate to diverse communities and levels; strong customer service orientation
• Capable of working on multiple projects in a deadline driven environment – demonstrated skill under pressure
• Self-motivated, flexible, quick learner, team player and strong work ethic.
• Demonstrated ability to maintain confidentiality
• Excellent interpersonal and communication skills; verbal and written
• Strong organizational skills and attention to detail
• Ability to multi-task with complex information
• Knowledge of myMedtronic, Expense Express, Visio and other applications
• Ability to create and leverage employee networks
• Understanding of Medtronic’s businesses/organization
• Prior Medtronic experience
• Excellent interpersonal and communication skills; verbal and written
• Ability to independently take a project from beginning to end
• Work well under pressure in a dynamic environment
• Ability to set priorities and resolve issues independently


PHYSICAL REQUIREMENTS:
The physical demands described within the Responsibilities section of this job description are representative of those that must be met by an employee to successfully perform the essential functions of this job.  Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
While performing the duties of this job, the employee is regularly required to be independently mobile. The employee is also required to interact with a computer, and communicate with peers and co-workers.

MEDTRONIC OVERVIEW:
Together, we can change healthcare worldwide.  At Medtronic, we push the limits of what technology can do to help alleviate pain, restore health and extend life.  We challenge ourselves and each other to make tomorrow better than yesterday.  It is what makes this an exciting and rewarding place to be.
We can accelerate and advance our ability to create meaningful innovations – but we will only succeed with the right people on our team.  Let’s work together to address universal healthcare needs and improve patients’ lives.  Help us shape the future.

It is the policy of Medtronic to provide equal employment opportunity (EEO) to all persons regardless of age, color, national origin, citizenship status, physical or mental disability, race, religion, creed, gender, sex, sexual orientation, gender identity and/or expression, genetic information, marital status, status with regard to public assistance, veteran status or any other characteristic protected by federal, state or local law.  In addition, Medtronic will provide reasonable accommodations for qualified individuals with disabilities.
This employer participates in the federal E-Verify program to confirm the identity and employment authorization of all newly hired employees. For further information about the E-Verify program, please click here: 
http://www.uscis.gov/e-verify/employees
The above statements are intended to describe the general nature and level of work being performed by employees assigned to this classification. They are not intended to be construed as an exhaustive list of all responsibilities, duties and skills required of employees assigned to this position.

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