Legal Assistant, Corporate Governance

This candidate will be part of Medtronic’s corporate legal department and provide administrative support to the Corporate and Securities team, including 2 Legal Counsel, and 3 Paralegals.  Individual must be able to work in a fast-paced environment with changing priorities.  The candidate must be experienced, organized, detail-oriented, process-driven and confident in his/her abilities.

This position will work in our Operational Headquarters in Fridley, MN and will work per the hybrid guidelines.

Responsibilities may include the following and other duties may be assigned.

The position will require strong skills related to: 1) word processing with speed and accuracy; 2) managing significant volume of legal documentation; 3) database entry; and 4) solid organizational and prioritization abilities.  The responsibilities and key accountabilities for the role are as follows:

Board Meeting Support

·       Manage and coordinate the logistics of the Board of Directors meetings

·       Arrange domestic and international commercial travel reservations for the Board of Directors

·       Maintain venue contracts, ground transportation and aviation, and expenses within budget spreadsheets

·       Arrange payment of invoices for all expenses and board meeting vendors

·       Manage expenses for Sunshine Act reporting

·       Maintain discretion with confidential information

·       Attend Board of Directors meetings, including evening events, which will require occasional travel

Manage Legal Files and Document Preparation

·       Maintain corporate governance legal department files

·       Maintain the Corporate Secretary Sharepoint site

·       Manage intake and routing of documents for signatures submitted under the Corporate Document Signature Request Forms

·       Draft, review and revise significant volume of legal documentation including agreements, resolutions, and correspondence

·       Assist with legalization and apostille requests

·       Photocopy, scan and assemble documents

General Administration

·       Process legal invoices, expense reports and AmEx expenses for payment

·       Data entry into a variety of platforms (CSC Navigator, internal Medtronic sites)

·       Manage department needs for equipment, file space and supplies

·       Maintain or create procedures for corporate legal department practice areas

Manage Calendars and Process Communications

·       Set appointments/meetings/conference calls/videoconferences

·       Keep calendars and deadlines current

·       Read and respond appropriately to e-mails, mail and phone messages

·       Interface with business clients, high level executives and senior management teams

·       Plan and arrange in-person meetings and/or video conferences