Payroll Analyst

Bring your talents to a leader in medical technology and healthcare solutions.  Rooted in our long history of mission-driven innovation, our medical technologies open doors. We support your growth with the training, mentorship, and guidance you need to own your future success. Join us for a career that changes lives.

Oversee and manage the Bi-Weekly payroll process for 700+ employees across Canada. Maintain and improve the internal control structure over the Bi-Weekly pay process and compliance with all external regulations

A Day in the Life:

• Analyzes, audits, reconciles and resolves complex payroll processing and employee payroll issues to ensure smooth payroll processing.
• Ensures payroll reporting and payments are compliant with company policy, generally accepted accounting principles, and applicable regulations.
• Researches and interprets regulatory requirements and resolves tax, withholding, garnishment, and compensation and benefits issues for payroll processing.
• Responds to auditing and regulatory inquiries.
• Creates standard operating procedures, responds to merger and acquisition activities, and monitors monthly journal entry and accurate schedules.
• May respond to and resolve client inquires.
• May work with system programmers to achieve solutions or administer company payroll system with outside service provider.
• Manage a payroll function, responsible for all payroll entry, payroll reporting and payroll inquiries, ensuring timely and accurate preparation and processing of Bi-Weekly payroll for employees across Canada, including new hires, terminations, overtime, etc. 
• Develop, document and communicate business rules and payroll policies and procedures ensuring accurate and efficient administration of programs based on best practices for payroll processing;
• Work with payroll provider to ensure compliance with all relevant legislative requirements (provincial, federal and non-resident regulations). 
• Respond to employee inquiries and requests regarding payroll matters.
• Oversee all communication related to payroll – timelines, RRSP contributions, T4s, etc.;
• Work in cooperation with the HR team in salary adjustment and bonus process preparation and administration and provide support and advice regarding compensation related topics and issues;
• Prepare and review the accuracy of journal entries to various cost centers in the GL;
• Administer and reconcile group benefit programs such as ESPP, Group RRSP, stock option/bonus/loan programs and others;
• Ensure timely and accurate processing of government remittances to avoid costly penalties;
• Manage the year-end process – including government filings such as T4/T4A, Releve I, EHT, Workers Compensation and CSST.
• Compensation Reconciliation by province (Fiscal Tax Audit)
• Assist with modification and ongoing maintenance of Payroll system to improve administration efficiency.
• Oversee and process all expatriate, payroll operations, including taxes, specifically tax estimations (Gross-up and True-up). 
• Ensure all statutory and other remittances are reconciled correctly;
• Serve as the Company focal point regarding all payroll matters;
• Application of Employment Standards legislative requirements;
• Oversee and coordinate external audits (CRA, EHT & Revenue QC & WCB)
• Special projects as assigned.

Responsibilities may include the following and other duties may be assigned.

• Payroll is responsible to ensure employees are paid accurately, on time, and in accordance with company policy and government regulations.
• Analyzes, audits, reconciles, and resolves complex payroll processing and employee payroll issues to ensure smooth payroll processing.
• Ensures payroll reporting and payments are compliant with company policy, generally accepted accounting principles, and applicable regulations.
• Researches and interprets regulatory requirements and resolves tax, withholding, and garnishment issues for payroll processing.
• Responds to auditing and regulatory inquiries.
• Creates standard operating procedures, responds to merger and acquisition activities.
• May ensure time systems are compliant with company policy and government regulations.
• May respond to and resolve employee and client inquires.
• May work with system programmers to achieve solutions or administer company payroll system with outside service provider.
• Functional Skills: Payroll Practices, Wage and Hour Laws/Compliance, Data Analysis, Knowledge Management.
• Additional Skills: Problem Solving, Detail Oriented, Cross-Functional Collaboration, Customer Service, Process Improvement, Communication.