Facilities Supervisor
Careers That Change Lives
We are a learning culture. An inventive and collaborative group. We are dedicated to making sure that every patient gets the best product — when they need it. We have strong ties to our local communities. Our vibrant employee communities respect and value individual experience and perspective as we aim to improve lives and the access to healthcare.
A Day in the Life
A seasoned Facilities leader, based out of our Singapore office at Mapletree Business City, will have a direct report of 2-3, a team of outsourced vendors and has full budgetary accountability covering offices, Research & Development and service center. He/She will be the business partner to the stakeholders to understand their business model, occupancy space needs and to promote employee workplace experience thru digitalization and innovation services.
This role will also act as the Physical Security lead and to be the Single Point of Contact between Global Security and the business. In addition, this role will play an active role in the Crisis Management team, led by the local Leadership and EHS (Environment, Health and Safety).
He/She will report directly to the APAC Senior Facilities Manager based out of Singapore and is a key member of the APAC Facilities Leadership team. Together, the team will develop and drive facilities/office policies consistency, stakeholder engagement, financial accountability and vendor management.
Key Responsibilities:
- Translate and implement strategic Medtronic Facility Operations & Real Estate objectives, assure timely follow up, reporting and completion
- Strategic Planning and development of Real Estate Strategy thru’ continued efforts to optimize Medtronic Facilities footprint efficiently
- Own and manage the delivery of workplace services (additions & alterations, soft & hard services, space management)
- Develop and manage facilities operating expenses budget, forecasting, variance reporting and accrual management
- Regularize vendors contracts and ensure compliance to Medtronic Global policies
- Explore and implement efficient ways to improve facilities services thru digitalization
- Collaborate with vendors to drive and achieve cost efficiency thru partnership
- Develop and maintain regional regional procedures related to, for example, office policies, physical security, technical building requirements and facility services. These regional policies should reference across the global Medtronic policies
- Ensure alignment of Facilities Operations & RE strategy with the Manufacturing and Sales Strategies for the region
- Work with and manage the relationships with external suppliers of facility services such as cleaning, physical security, waste management, catering, building & equipment maintenance etc.
- Ensure compliance with standard Medtronic Corporate policies, procedures, Quality-standards, Code of Conduct and household rules. Apply EHSS (Environment, Health, Safety, Security) rules and regulations
- Active participation thru collaboration with Global Facilities Construction PMO, Real Estate and Design team on regional capital projects from inception, design development, vendors selection, construction delivery to project closure
- Active participation in the tendering/bidding process, in collaboration with Indirect Sourcing to ensure the appropriate vendors/suppliers are procured
- Be the Facilities site lead to ensure all the project close out documents were handled over duly upon project completion in order to develop the facilities maintenance schedule and budget
- Collaborate with APAC Facilities team in the development the Facilities & Real Estate Capital Strategy Plan (medium to long term), in engagement with the business
- Be the point of contact for Global Real Estate and its Real Estate brokers in site inspection, selection and collaborate in making informed decision with the stakeholders
- Support the administrative process in lease sign by facilitating amongst Legal, Finance and key stakeholders
Must Have:
- Bachelor’s degree in Facilities Management, Real Estate, Engineering, Business Administration or a related field
- Minimum 5 years of business, Facilities, Corporate Real Estate or Services experience
Your Profile:
- Experience in workplace strategies and change management
- Good knowledge of the facilities and real estate principles
- Experience in project management
- Experience in people management
- Experience of leading cross functional enterprise-wide projects with high impact
- Experience in participation in all stages within a Real Estate Cycle from Transaction to Project to Facilities Management
- Experience in vendor/supplier relationship management
- Experience in Procurement/tendering/bidding process
- Experience in Financial management - budgetary development, tracking, reporting
- Certifications in PMP, CFM, IFMA, Corenet are nice to have
About Medtronic
Together, we can change healthcare worldwide. At Medtronic, we push the limits of what technology, therapies and services can do to help alleviate pain, restore health and extend life. We challenge ourselves and each other to make tomorrow better than yesterday. It is what makes this an exciting and rewarding place to be.
We want to accelerate and advance our ability to create meaningful innovations - but we will only succeed with the right people on our team. Let’s work together to address universal healthcare needs and improve patients’ lives. Help us shape the future.
Physical Job Requirements
The physical demands described within the Responsibilities section of this job description are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. For Office Roles: While performing the duties of this job, the employee is regularly required to be independently mobile. The employee is also required to interact with a computer and communicate with peers and co-workers. Contact your manager or local HR to understand the Work Conditions and Physical requirements that may be specific to each role.
