Executive Administrative Assistant
Careers That Change Lives
Join a diverse team of innovators who bring their worldview, their unique backgrounds, and their individual life experiences to work every day. It’s no accident — we work hard to cultivate a workforce that reflects our patients and partners. We believe it’s the only way to drive healthcare forward and remain a global leader in medical technology and solutions.
A Day in The Life
As the Executive Assistant, you will proactively support 3 Directors ensuring that their days run smoothly, coordinating team meetings, events, diary and travel management and triaging their email inboxes. You will liaise with high-level internal and external contacts and have exposure to sensitive information requiring considerable use of tact, diplomacy, discretion, judgment and confidentiality. There will also be the opportunity to identify and implement improvements in business operations, so the chance to get your teeth into a variety of different projects.
Position Responsibilities:
- Providing administration and coordination support to three Business Directors, including diary management, email management, international and domestic travel and expense management
- Organising Directors’ travel and accommodation.
- Coordinating of team meetings, including venue/room bookings and coordination of all Conference Calls – Local / International
- Organising team events, including offsite meetings and conferences
- Event coordination of all business meetings including Quarterly Business Reviews
- Processing commercial invoices (Purchase Orders) through SAP
- Obtaining and Organising information to assist with presentations.
- Assisting in the preparation of presentation slides.
- Providing input in drafting organizational announcements and speeches.
- Maintaining email distribution lists and organizational charts.
- Collaborating with the teams on initiatives and driving continuous process improvements
- Ensuring confidentiality and security is maintained at all times for both physical documents and knowledge.
Must-Have:
- 6 years’ experience in a secretarial or an administration role, for an executive (i.e., Country Director, Managing Director, etc) preferably within a commercial organisation
- Demonstrated administration experience including the support of Executives
- Advanced level of knowledge of MS Office suite software with strong multi-media presentation construction skills.
Good to Have
- Communication and Influence: Communicates with internal and external contacts. Obtains and provides information on matters of significant importance to the job area.
- Have high degree of autonomy and initiative
- Innovation and Complexity: Makes adjustments or recommends enhancements in systems and processes to solve problems or improve effectiveness of a job area
Our Offer:
In our 5th Tenet of our Mission, we recognize the personal worth of employees by providing an employment framework that allows personal satisfaction in work accomplished, security, advancement opportunity, and means to share in the company's success.
We believe in rewarding our staff with a complete package of benefits designed to support them at every career and life stage. As a result, our employees have access to the following benefits, to name a few:
- Range of on-demand online health and wellness training resources, apps, videos, and communities
- We invest in professional training and development for employees at all levels.
- Our Employee Resource Groups (ERG)- foster awareness and inclusion in the workplace.
- Various insurance benefits include life and disability and salary continuances
- We have generous employee referral programs, corporate discount programs, leave benefits, and more!
About Medtronic
Together, we can change healthcare worldwide. At Medtronic, we push the limits of what technology can do to help alleviate pain, restore health, and extend Life. We challenge ourselves and each other to make tomorrow better than yesterday. It is what makes this an exciting and rewarding place to be.
Medtronic has been servicing Australia and New Zealand since 1973. We are a Best Place to Work in Australia and certified as a Great Place to Work in Australia and New Zealand. LinkedIn named Medtronic as a top company in Australia in 2021. The AFR has also recognized Medtronic on their' Most Innovative Companies List' in 2019 and 2020. Learn more about working at Medtronic: https://www.medtronic.com/au-en/about/careers.html
At Medtronic, we have an ongoing commitment to fostering a culture of inclusion, diversity, and equality. Therefore, we encourage candidates from all backgrounds to apply, regardless of their culture, religion, identity, ability, or race.
We are committed to achieving a diverse workforce and strongly encourage applications from our Aboriginal, Torres Strait Islander and Māori people.
Should applicants need assistance during the application process for accessibility reasons, we will accommodate this upon request.
