Business Support Assistant and Event Coordinator

Careers that Change Lives

Business Support Assistant and Event Coordinator  Medtronic is among the largest medical technology companies in the world. Through innovation and collaboration, Medtronic helps to alleviate pain, restore health and extend life. Last year, our medical therapies for the treatment of over 40 major conditions, improved the lives of more than 75 million people around the world.

 

In this role, you will provide expert and proficient support to the leadership team of Aortic Operating Unit in Western Europe Region. Independently perform complex and diverse administrative duties, managing projects, and organizing events while taking a proactive approach to anticipate and meet needs. Daily activities may include interaction with high-level contacts and exposure to sensitive information requiring considerable use of tact, diplomacy, discretion and judgment.

 

To be successful in this role, you have affinity with administrative tasks, is proactive, energetic and driven to success, have excellent communication skills and ability to connect and build relationship with people, both colleagues and customers. Managing several tasks in fast paced environment, priorities and projects at once poses no problem for you. These skills enable you to drive improvements and tackle possible resistance.

A Day in the Life

·         Provide proactive administrative support to the Aortic Operating Unit Leaders including preparing communications, scheduling and coordinating meetings, conferences and travel (regional and international).

·         Lead projects, involving multiple stakeholders and work streams across Western Europe

·         Organize complex meetings and events, for up to 200 people, onsite, virtual, and hybrid, demonstrating capability in video conferences, and a mastery of other technology as needed. Plan, prepare and coordinate special meetings including agendas, meeting materials, logistics, action items, travel and catering.

·         Support Contract Management - you will be responsible for handling of agreements between Medtronic and Healthcare professionals, using special contract managements system (Electronic Compliance and Agreements Tracking System - eCATS).

·         Perform various administrative duties including basic finance management, Internet/Intranet research, facilities coordination, setting up new hires, ordering supplies and equipment if needed, maintain confidential records, files, organizational charts and email distribution lists.

·         Work independently, anticipating next steps, taking initiative, exercising discretion and sound judgment to ensure the leaders are well-prepared for all elements of their daily and weekly schedule. Demonstrate learning agility and be able to pivot to accomplish tasks and assignments quickly.

·         Act as an information resource for Medtronic standards and policies, quality & regulatory procedures, compliance policies to ensure & drive quality results.