Board Coordinator, Corporate Governance
This candidate will be part of Medtronic’s corporate legal department and provide crucial logistical support to the Board of Directors. Additionally, this role will also provide administrative support to the Corporate and Securities team, including 2 Legal Counsel, and 3 Paralegals. Individual must be able to work in a fast-paced environment with changing priorities. The candidate must be experienced, organized, detail-oriented, process-driven and confident in their abilities.
This position will reside in our Operational Headquarters in Fridley, MN and will work per the hybrid guidelines.
A Day in the Life
Responsibilities may include the following and other duties may be assigned.
The position will require strong skills related to: word processing with speed and accuracy, solid organizational and prioritization abilities, high level of professionalism, and effective meeting and event planning. The responsibilities and key accountabilities for the role are as follows:
Board Meeting Support
- Manage and coordinate the logistics of the Board of Directors meetings
- Arrange domestic and international commercial travel reservations for the Board of Directors and support team
- Maintain venue contracts, ground transportation and aviation, and expenses within budget spreadsheets
- Arrange payment of invoices for all expenses and board meeting vendors
- Manage expenses for Sunshine Act reporting
- Maintain discretion with confidential information
- Attend Board of Directors meetings, including evening events, which will require occasional travel
Manage Legal Files and Document Preparation
- Maintain corporate governance legal department files
- Maintain departments incoming and outgoing mail
- Maintain the Corporate Secretary SharePoint site
- Assist with intake and routing of documents for signatures submitted under the Corporate Document Signature Request Forms
- Assist with legalization and apostille requests
- Assist with photocopying, scanning and assembling documents
General Administration
- Process legal invoices, expense reports and AmEx expenses for payment for the Corporate and Securities team
- Manage department needs for equipment, file space and supplies
- Manage all Board meeting and logistics supplies
- Support cross functional teams on special initiatives and projects
Manage Calendars and Process Communications
- Set appointments/meetings/conference calls/videoconferences
- Keep calendars and deadlines current
- Read and respond appropriately to e-mails, mail and phone messages
- Interface with business clients, high level executives and senior management teams
- Plan and arrange in-person meetings and/or video conferences
- High School Diploma or GED with 6+ years of project or administrative experience
Nice to Have
- Event planning experience is strongly preferred
- Prior Board of Directors experience preferred but not required
- Post-secondary degree or education
- MS Office
- Proven track record of strategic thinking and decision making
- Ability to maintain composure in this high demand and sometimes high stress position
- Strong organizational and interpersonal communication skills
- Ability to prioritize and multitask
- Detail oriented
- Team player with ability to accommodate differing work styles
- Resourceful
- Self-motivated and willing to work independently when necessary
- Agreeable to workplace changes
- Strong spelling, grammar and punctuation skills
- Ability to handle sensitive information with tact and confidentiality
- Professional telephone skills and etiquette
- Willingness to take on challenging projects
About Medtronic
Together, we can change healthcare worldwide. At Medtronic, we push the limits of what technology, therapies and services can do to help alleviate pain, restore health and extend life. We challenge ourselves and each other to make tomorrow better than yesterday. It is what makes this an exciting and rewarding place to be.
We want to accelerate and advance our ability to create meaningful innovations - but we will only succeed with the right people on our team. Let’s work together to address universal healthcare needs and improve patients’ lives. Help us shape the future.
Physical Job Requirements
The physical demands described within the Responsibilities section of this job description are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. For Office Roles: While performing the duties of this job, the employee is regularly required to be independently mobile. The employee is also required to interact with a computer, and communicate with peers and co-workers. Contact your manager, recruiter or local HR to understand the Work Conditions and Physical requirements that may be specific to each role. (ADA-United States of America)
A commitment to our employees lives at the core of our values. We recognize their contributions. They share in the success they help to create. We offer a wide range of benefits, resources, and competitive compensation plans designed to support you at every career and life stage. Learn more about our benefits here.
This position is eligible for a short-term incentive plan. Learn more about Medtronic Incentive Plan (MIP) here.
The base salary range is applicable across the United States, excluding Puerto Rico and specific locations in California. The offered rate complies with federal and local regulations and may vary based on factors such as experience, certification/education, market conditions, and location. Compensation and benefits information pertains solely to candidates hired within the United States (local market compensation and benefits will apply for others).
